Privacy Policy

M.S.T.V. Stennis greatly values protecting your personal data. In this privacy policy we would like to inform you how we handle your personal data. We do everything to guarantee your privacy, therefore we handle your personal data with care.

M.S.T.V. Stennis complies with Dutch law in all cases, among which the “Algemene Verordening Gegevensbescherming” (General Regulation Data protection), AVG for short. This means that we at least:
Process your personal data in compliance with the goal for what these were provided. These goals and type of personal data are described in this privacy policy;

  • Processing of your personal data is limited to only the data which are needed for the goals for which they are processed
  • We will ask you for your explicit permission if we need this for the processing of your personal data
  • Proper technical and organisational measures will be taken to ensure the protection of your personal data
  • No personal data will be shared with other parties, unless this is necessary for the goals for which they are provided
  • We want to point out your rights concerning your personal data and respect these

We, as M.S.T.V. Stennis, are responsible for the processing of your personal data. If you have any questions after reading our privacy policy or have any other questions, you can contact us with the information on the bottom of this document.

Processing of personal data of members
Personal data of members is processed by M.S.T.V. Stennis in need of the following goal(s):

  • Administrative purposes
  • Implementation of the membership agreement

The basis of this personal data is:

  • The membership agreement

For the goal(s) mentioned above, M.S.T.V. Stennis can ask you for the following personal data:

  • First name
  • Insertion
  • Name
  • Initials
  • i-number of University/Hogeschool
  • Phone number
  • E-mail adress
  • Sex
  • Phone number of parents/caretakers
  • Adress
  • Birth date
  • Study and year
  • Nationality
  • Bank account number (through authorisation form)
  • KNLTB union number (if in possession)

Your personal information will be saved by M.S.T.V. Stennis in need of the above mentioned goals for a period of:

  • During the duration of the agreement and afterwards partially in the archive for the Old Members Association (OLV) and in the financial administration for a maximum of 7 years.

Provision to third parties
The data you provide us can be provided to third parties of this is necessary for the execution of the above mentioned goals.
We use third parties for:

  • Taking care of the internet environment of the AVG-programme
  • Taking care of the financial administration
  • Taking care of the KNLTB membership
  • Taking care of newsletters and invitations

We never share personal data with third parties which we do not have a processor agreement with. With these parties we ensure that the protection of your personal data is handled with care. Furthermore we will not share your personal data with other parties unless this is lawfully mandatory and legal. An example of this is if the police needs the personal data for an investigation. In which we will comply and share the personal data. If you give us written consent we can also share your data with other parties.

Within the EU
We do not share personal data with parties located outside the EU.

We only process personal data of minors if the parent or legal guardian has given written consent.

Storage period
M.S.T.V. Stennis does not store personal data for longer than necessary for the goal for which these are provided or in case of law is required.

We have fitting technical and organisational measures to ensure the protection of your personal data:

  • All persons who see your personal data are held to confidentiality of the data
  • We use a username and password system on al our systems
  • We use pseudomys and ensure encryption of your personal data if there is reason to
  • We make back-ups of your personal data to recover them if physical of technical errors occur
  • We test our measures regularly
  • Our board members and other agents are informed on the importance of the protection of personal data

Rights about your data
You have the right to see, rectification or removal of your personal data which you provided us. You can also object the processing of your personal data by us or one of our agents. Also you have the right to ask us to hand over the data to you or directly to a third party. We could ask you to identify yourself before we comply.

You always remain the right to withdraw consent for us to process your personal data.

If you have a complaint about the processing of your personal data, we ask you to contact us immediately. If we cannot sort the problem out internally, we are very sorry. You always remain the right to file a complaint with the Authority of Personal Data (AP), this is the supervising authority in the field of privacy protection.

If you have any questions regarding our privacy policy please contact us!

Contact details
Secretaris der M.S.T.V. Stennis
Kantoor UM Sport
Peter Debyeplein
Postbus 616
6200 MD Maastricht